Chapter three: Adding Art to Office Documents

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Locate and Insert Clip Art

  1. Click the Insert tab.

  2. Click the Clip Art button.

  3. Type the keyword(south) associated with the prune y'all are looking for.

  4. To narrow your search, do one of the following:

    • To limit search results to a specific drove of clip art, click the Search In listing arrow, and so select the collections y'all want to search.
    • To limit search results to a specific type of media file, click the Results Should Be list arrow, and and then select the check box next to the types of clips yous want to find.
    • To access clip art on Function Online, click the link at the lesser of the Clip Art job pane. Search and download images from the Office Online Web site.

  5. Click Go.

  6. Clips matching the keywords appear in the Results listing.

  7. Click the clip you want, and then resize information technology, if necessary.

  8. Click the Close button on the job pane.

Figure 3.1

For Your Information: Agreement Clip Art Objects - Clip art objects (pictures and blithe pictures) are images made up of geometric shapes, such as lines, curves, circles, squares, and so on. These images, known as vector images, are mathematically defined, which makes them easy to resize and manipulate. A motion picture in the Microsoft Windows Metafile (.wmf) file format is an example of a vector image. Clip Gallery too includes sounds or movement clips, which you can insert into a document. A motion clip is an animated picture—also known equally an animated GIF—frequently used in Spider web pages. When you insert a sound, a small-scale icon appears representing the sound file.

Inserting a Moving picture

Office makes it possible for yous to insert pictures, graphics, scanned photographs, art, photos, or artwork from a CD-ROM or other program into a document. When you lot use the Picture button on the Insert tab, you specify the source of the motion-picture show. When you insert pictures from files on your difficult disk drive, scanner, digital photographic camera, or Web camera, Role allows yous to select multiple pictures, view thumbnails of them, and insert them all at once, which speeds upwards the process.

Insert a Film from a File

  1. Click the Insert tab.

  2. Click the Movie button.

  3. Figure 3.two

  4. Click the Look in list arrow, and then select the drive and folder that comprise the file you desire to insert.

  5. Click the file y'all want to insert.

  6. Click Insert.

    • To link a film file, click the Insert button pointer, and then click Link to File.
    • To insert and link a moving-picture show file, click the Insert button arrow, and so click Insert and Link.

Figure 3.3

TROUBLE? - If y'all see a red "x" instead of a picture or motion clip in your document, then you don't have a graphics filter installed on your computer for that prune.

Did Y'all Know?

You can change a film. Select the picture show, click the Alter Picture button on the Format tab, select a picture, and then click Insert.

You lot tin can add graphic formats. If the graphic format you lot want to insert is non in the listing, you lot can use Role Setup's Add together or Remove Features choice to install additional graphic formats.

Adding a Quick Fashion to a Picture

Instead of changing individual attributes of a film—such as shape, border, and effects—you lot can speedily add them all at in one case with the Picture Quick Way gallery. The Picture Quick Mode gallery (New!) provides a variety of different formatting combinations. To chop-chop see if you like a Picture Quick Style, signal to a thumbnail in the gallery to display a live preview (New!) of it in the selected shape. If yous like it, y'all can apply it.

Add together a Quick Style to a Picture

  1. Click the movie you desire to change.

  2. Click the Format tab nether Picture Tools.

  3. Click the roll up or downwards arrow, or click the More listing arrow in the Picture Styles group to see additional styles.

  4. The current way appears highlighted in the gallery.

  5. Point to a fashion.

  6. A alive preview (New!) of the way appears in the electric current shape.

    Figure three.iv

  7. Click the manner yous want from the gallery to apply it to the selected picture show.

  8. Effigy 3.five

Did You Know?

You can salve a shape as a picture in the PNG format. Right-click the shape, click Save equally Moving-picture show, type a proper noun, and then click Salvage.

You can copy the window or screen contents. To brand a re-create of the active window, press Alt+Print Scrn. To copy the entire screen as it appears on your monitor, press Print Scrn.

Applying a Shape to a Moving-picture show

After y'all insert a pic into your document, you can select it and apply one of Office's shapes to information technology (New!). The picture appears in the shape just similar it has been cropped. The Picture Shape gallery makes information technology easy to choose the shape you want to use. Live preview is non bachelor with the Picture Shape gallery. You can try different shapes to find the i you want. If you don't detect the one y'all want, you lot can utilize the Reset Picture button to return the picture back to its original state.

Use a Shape to a Picture

  1. Click the picture you desire to change.

  2. Click the Format tab nether Film Tools.

  3. Click the Picture Shape push button.

  4. Effigy 3.6

  5. Select the shape you want to apply to the selected picture.

  6. Figure three.7

Did Yous Know?

You lot can quickly return a picture back to its original form. Select the moving picture, click the Format tab, and and then click the Reset Picture button.

Applying a Border to a Picture

After you insert a picture, you tin can add and modify the picture show edge past changing individual outline formatting using the Movie Edge button on the Format tab nether Picture Tools. The Moving picture Edge button works just like the Shape Outline button and provides similar options to add a border, select a border colour, and change edge width and style. You tin endeavor different border combinations to find the one you desire. If yous don't find one that works for y'all, you can utilise the No Outline command on the Pic Border gallery to remove it.

Apply a Border to a Movie

  1. Click the picture y'all desire to change.

  2. Click the Format tab under Picture Tools.

  3. Click the Motion picture Edge push.

  4. Click a color, or point to Weight, or Dashes, and then select a style, or click More Lines to select multiple options.

  5. Drag a sizing handle to change the size or angle of the line or arrow.

Effigy 3.viii

Did You Know?

You tin remove a border. Select the picture show, click the Format tab, click the Picture Border button, and then click No Outline.

Applying Movie Effects

You can change the look of a film by applying effects (New!), such as shadows, reflections, glow, soft edges, and three-D rotations. You can also apply furnishings to a shape by using the Picture Effects gallery for quick results, or past using the Format Shape dialog box for custom results. From the Flick Effects gallery, you can apply a built-in combination of 3-D effects or individual furnishings to a moving-picture show. To quickly see if you similar a moving picture effect, bespeak to a thumbnail in the Picture Furnishings gallery to brandish a live preview (New!) of it. If you lot like it, you can apply it. If you no longer want to apply a film effect to an object, you can remove it. Merely select the picture, betoken to the effect type on the Picture Effects gallery, and then select the No upshot blazon option.

Add together an Effect to a Pic

  1. Click the picture you want to modify.

  2. Click the Format tab under Moving picture Tools.

  3. Click the Picture Effects button, and then point to one of the following:

    • Preset to select No 3-D, one of the preset types, or More 3-D Settings.
    • Shadow to select No Shadow, one of the shadow types, or More Shadows.
    • Reflection to select No Reflection or ane of the Reflection Variations.
    • Glow to select No Glow, i of the Glow Variations, or More Glow Colors.
    • Soft Edges to select No Soft Edges or a point size to determine the soft border amount.
    • 3-D Rotation to select No Rotation, i of the rotation types, or More three-D Settings.

  4. When you indicate to an consequence, a live preview (New!) of the mode appears in the current shape.

  5. Click the effect you desire from the gallery to apply it to the selected shape.

Figure 3.9

Modifying Picture Size

Once you have inserted a picture, clip art and other objects into your document, you tin adapt them to meet your needs. Like any object, you lot can resize a flick. Yous can use the sizing handles to apace resize a picture or use superlative and width options in the Size group on the Format tab to resize a picture more than precisely. If you want to set unique or multiple options at the same fourth dimension, yous tin can utilise the Size and Position dialog box. These options permit you to brand certain your pictures continue the aforementioned relative proportions equally the original and lock size proportions.

Resize a Moving picture

  1. Click the object you want to resize.

  2. Elevate one of the sizing handles to increase or subtract the object's size.

    • Drag a middle handle to resize the object upward, down, left, or correct.
    • Drag a corner handle to resize the object proportionally.

Effigy iii.x

Resize a Picture Precisely

  1. Click the object you lot want to resize.

  2. Click the Format tab under Picture show Tools.

  3. Click the up and down arrows or enter a number (in inches) in the Height and Width boxes on the Ribbon and printing Enter.

  4. If the Lock aspect ratio check box is selected in the Size and Position dialog box, height or width automatically changes when you change i of them. Click the Size Dialog Box Launcher to change the option.

Figure 3.eleven

Precisely Calibration a Moving picture

  1. Click the object you want to resize.

  2. Click the Format tab nether Motion picture Tools.

  3. Click the Size Dialog Box Launcher.

  4. Figure 3.12

  5. To keep the picture proportional, select the Lock attribute ratio check box.

  6. To keep the motion-picture show the same relative size, select the Relative to original flick size check box.

  7. Click the upwardly and down arrows or enter a number in the Superlative and Width boxes in one of the following:

    • Size. Enter a height and width size in inches.
    • Scale. Enter a percent size.

  8. If the Lock aspect ratio cheque box is selected, summit or width automatically changes when you change one of them.

  9. If you want to remove your changes, click Reset.

  10. Click Close.

Figure 3.13

Did You Know?

Resizing bitmaps can cause baloney. Bitmap images are made up of dots, and do not lend themselves as hands to resizing because the dots can't expand and contract, which tin can atomic number 82 to distortion. To avert distortion, resize bitmaps proportionally and endeavor to resize smaller instead of larger.

Compressing a Movie

Office allows you lot to compress pictures in society to minimize the file size of the paradigm. In doing so, however, you may lose some visual quality, depending on the compression setting. You tin can choice the resolution that you desire for the pictures in a document based on where or how they'll exist viewed (for example, on the Web or printed). You lot can also set other options, such as Delete cropped areas of picture, to get the all-time balance between picture show quality and file size or automatically compress pictures when you relieve your document.

Compress a Picture

  1. Click to select the pictures you want to shrink.

  2. Click the Format tab under Film Tools.

  3. Click the Compress Pictures button.

  4. Select the Employ to selected pictures only bank check box to employ compression setting to only the selected picture. Otherwise, articulate the check box to shrink all pictures in your document.

  5. Click Options.

  6. Figure 3.14

  7. Select or articulate the Automatically perform bones pinch on save check box.

  8. Select or clear the Delete cropped areas of pictures check box to reduce file.

  9. Click the Print, Screen, or East-postal service option to specify a target output.

  10. Click OK to close the Compression Settings dialog box.

  11. Click OK.

Figure 3.15

Modifying Moving-picture show Brightness and Dissimilarity

Once you have inserted a picture, yous tin control the image's colors, effulgence, and contrast using Motion picture tools. The brightness and contrast controls let you make uncomplicated adjustments to the tonal range of a picture. The brightness and dissimilarity controls change a picture past an overall lightening or darkening of the image pixels. You tin can experiment with the settings to get the look you want. If y'all don't similar the look, you can employ the Reset Picture show button to return the movie back to its original starting indicate.

Change Effulgence

  1. Click the picture show whose brightness y'all want to increase or decrease.

  2. Click the Format tab under Picture Tools.

  3. Click the Brightness push button, so do one of the following:

    • Click a positive brightness to lighten the object colors by adding more white, or click a negative effulgence to darken the object colors by calculation more black.
    • Click Pic Corrections Options to set other specific brightness percentages.

Figure 3.xvi

Change Contrast

  1. Click the pic whose contrast yous want to increment or decrease.

  2. Click the Format tab nether Motion-picture show Tools.

  3. Click the Contrast push button, and then do one of the following:

    • Click a positive dissimilarity to increase intensity, resulting in less grey, or click a negative dissimilarity to decrease intensity, resulting in more gray.
    • Click Picture show Corrections Options to set up other specific contrast percentages.

Figure 3.17

Recoloring a Picture

You tin recolor prune art and other objects to match the color scheme of your document. For example, if yous use a bloom clip art as your business logo, yous can modify shades of pink in the leap to shades of orange in the fall. The Recolor Picture Quick Fashion gallery (New!) provides a diversity of unlike formatting combinations. To apace see if you like a Recolor Film Quick Manner, signal to a thumbnail in the gallery to brandish a live preview (New!) of information technology in the selected shape. If you similar it, you lot tin employ information technology. You can also apply a transparent background in your movie to avoid disharmonize between its background colour and your certificate's background. With a transparent background, the picture takes on the aforementioned background as your document.

Recolor a Flick

  1. Click the motion picture whose colour you lot desire to change.

  2. Click the Format tab under Movie Tools.

  3. Click the Recolor push.

  4. Click 1 of the Colour options.

    • No Recolor. Click this pick to remove a previous recolor.
    • Color Modes. Click an option to employ a colour type:

      • Grayscale. Converts colors into whites, blacks and shades of gray between black and white.

      • Sepia. Converts colors into very light gold and yellow colors like a picture from the erstwhile west.

      • Washout. Converts colors into whites and very lite colors.

      • Black and White. Converts colors into only white and black.

    • Figure 3.xviii

    • Dark and Low-cal Variations. Click an option to utilize an accent color in calorie-free or dark variations.
    • More Variations. Indicate to this option to select a specific color.

  5. Figure 3.xix

Set a Transparent Background

  1. Click the picture y'all want to change.

  2. Click the Format tab nether Picture Tools.

  3. Click the Recolor button, and so click Set Transparent Colour.

  4. Move the pointer over the object until the pointer changes shape.

  5. Effigy 3.20

  6. Click the color you lot want to set equally transparent.

  7. Move the pointer over the motion picture where yous want to apply the transparent colour, and then click to apply it.

  8. When you're done, click exterior the image.

Figure 3.21

Did You Know?

Why is the Fix Transparent Colour command dimmed? Setting a color as transparent works only with bitmaps. If you are working with an object that is non a bitmap, y'all will not be able to use this feature.

You tin't modify some pictures in Role. If the picture is a bitmap (.BMP, .JPG, .GIF, or .PNG), yous need to edit its colors in an image editing program, such as Adobe Photoshop, Microsoft Paint, or Paint Shop Pro.

You can reset a film back to its original state. Click the pic yous want to reset, click the Format tab nether Moving picture Tools, and then click the Reset Picture show push button.

Cropping and Rotating a Motion-picture show

You tin crop clip fine art to isolate just i portion of the picture. Considering prune fine art uses vector image technology, yous tin can crop even the smallest office of it and and so enlarge it, and the prune art will still be recognizable. You can also ingather bitmapped pictures, simply if you overstate the area you cropped, you lose picture detail. Apply the ingather push to ingather an image past hand. Yous tin can also ingather using the Size and Position dialog box, which gives y'all precise control over the dimensions of the area y'all want to crop. You can also rotate a movie past increments or freehand.

Ingather a Film Speedily

  1. Click the moving picture you desire to crop.

  2. Click the Format tab under Picture Tools.

  3. Click the Ingather push button.

  4. Drag the sizing handles until the borders surround the area yous desire to ingather.

  5. Click outside the paradigm when you are finished.

Figure 3.22

Rotate a Picture

  1. Click the object you want to rotate.

  2. Position the pointer (which changes to the Free Rotate pointer) over the green rotate lever at the top of the object, and and so drag to rotate the object.

  3. Click outside the object to set the rotation.

Figure three.23

Scanning and Imaging Documents

With Microsoft Office Certificate Imaging, yous tin can browse and manage multiple page documents using the TIFF file format and recognize text in image documents and faxes as editable text by using Optical Grapheme Recognition (OCR). You can re-create scanned text and images into Microsoft Role programs also as east-post or fax the document over the Net. If you demand to add together information to a document, such as a fax, you can add text as a note or comment, apply highlighting, draw shapes, and insert pictures by using the Annotation toolbar (New!).

Scan and Perform OCR on a Certificate Paradigm

  1. Click the Beginning button, point to All Programs, click Microsoft Office, click Microsoft Role Tools, and and so click Microsoft Office Document Imaging.

  2. Click the Scan New Document button on the toolbar.

  3. Click Scanner, select your scanner hardware, and then click OK.

  4. Click a preset scanning option.

  5. Click the scanner options you lot want.

  6. Click the Browse button.

  7. Figure 3.24

    The certificate is scanned.

  8. Click the Recognize Text Using OCR button on the toolbar.

  9. To add together annotations and comments, use the pen, highlighter, and comments buttons on the Annotation toolbar.

  10. Click the Save push on the toolbar, specify a proper name and location, and then click Save.

  11. When you're done, click Close.

Figure 3.25

Managing Pictures

With Microsoft Office Movie Managing director, yous can manage, edit, and share your pictures. You can view all the pictures on your computer and specify which file type you want to open with Film Manager. If yous need to edit a picture, y'all can utilise Motion picture Manager to change brightness, contrast, and colour, and to remove crimson eye. Yous tin besides ingather, rotate and flip, resize, and compress a film.

Open Picture Manager and Locate Pictures

  1. Click the Starting time button, point to All Programs, click Microsoft Role, click Microsoft Part Tools, and and so clicyard Microsoft Office Picture show Director.

  2. The first time you commencement the program, information technology asks you to select the file types you want to open with Film Manager. Select the check boxes with the formats y'all want, and then click OK.

  3. If necessary, click Add Picture Shortcut.

  4. Click Locate Pictures.

  5. Figure 3.26

  6. Click the Look in listing arrow, and so click a drive location.

  7. Click OK.

  8. Apply the View buttons to view your pictures.

  9. Click the Edit Pictures button on the Standard toolbar.

  10. Use the editing tools on the Edit Pictures job pane to modify the picture.

  11. Use the sizing tools on the Edit Pictures task pane to change the film size.

  12. When you're done, click the Close button.

Effigy 3.27

Creating WordArt Text

The WordArt feature lets you lot create stylized text to draw attention to your nigh important words. Virtually users utilize WordArt to a give-and-take or a short phrase, such as Brand a Difference. Y'all should apply WordArt to a document sparingly. Its visual appeal and unique await requires uncluttered infinite. When you use WordArt, y'all can choose from a variety of text styles that come with the WordArt Quick Style gallery (New!), or you tin can create your own using tools in the WordArt Styles group. To chop-chop meet if you like a WordArt Quick Style, point to a thumbnail in the gallery to display a live preview (New!) of it in the selected text. If you like it, yous can employ it. You tin can also utilize the free angle handle (pink diamond) inside the selected text box to adjust your WordArt text angle.

Insert WordArt Text

  1. Click the Insert tab.

  2. Click the WordArt button, and then click one of the WordArt styles.

  3. A WordArt text box appears on the certificate with selected placeholder text.

    Effigy 3.28

  4. Type the text you desire WordArt to use.

  5. If applicable, use the Font and Paragraph options on the Home tab to change the text you entered.

  6. To edit WordArt text, click to place the insertion betoken where you desire to edit, and so edit the text.

Figure iii.29

Did You Know?

Y'all can catechumen text in a text box to WordArt. Select the text box, click the Format tab under Drawing Tools, and and so click the WordArt text way you lot want from the Ribbon.

You tin remove WordArt text. Select the WordArt text y'all want to remove, click the Format tab, click the Quick Styles push, and then click Articulate WordArt.

Formatting WordArt Text

In add-on to applying one of the preformatted WordArt styles, you tin can also create your own manner by shaping your text into a diverseness of shapes, curves, styles, and color patterns. The WordArt Styles group gives y'all tools for changing the fill and outline of your WordArt text. To rapidly see if you similar a WordArt Way, point to a thumbnail in the gallery to brandish a live preview (New!) of it in the selected text. If you like it, you can use it.

Employ a Different WordArt Style to Existing WordArt Text

  1. Click the WordArt object whose style you lot want to change.

  2. Click the Format tab under Drawing or WordArt Tools.

  3. Click the whorl up or downward arrow, or click the More list pointer in the WordArt Styles group to run across boosted styles.

  4. The electric current style appears highlighted in the gallery.

    Effigy 3.30

  5. Bespeak to a style.

  6. A alive preview (New!) of the style appears in the current shape text.

  7. Click the fashion you lot want from the gallery to apply it to the selected shape.

Figure 3.31

Did Y'all Know?

You can add more formatting to WordArt text. Select the WordArt object, click the Abode tab, and so apply the formatting button in the Font and Paragraph groups.

You tin can change the WordArt fill colour to match the groundwork. Click the WordArt object, right-click the object, click Format Shape, click the Background choice, and then click Close.

Employ a Fill to WordArt Text

  1. Click the WordArt object you desire to modify.

  2. Click the Format tab under Cartoon or WordArt Tools.

  3. Click the Text Fill or Shape Fill push button arrow, and then click or bespeak to one of the following:

    • Color to select a theme or standard color.
    • No Fill to remove a fill up colour.
    • Moving picture to select a film file.
    • Gradient to select No Slope, one of the shadow types, or More Gradients.
    • Texture to select one of the of the texture types, or More Textures.

Effigy iii.32

Apply an Outline to WordArt Text

  1. Click the WordArt object you want to change.

  2. Click the Format tab under Cartoon or WordArt Tools.

  3. Click the Text Outline or Shape Outline button arrow.

  4. Click a colour, or point to Weight or Dashes, then select a style.

Figure 3.33

Applying WordArt Text Effects

You can modify the wait of WordArt text by applying effects (New!), such as shadows, reflections, glow, soft edges, 3-D rotations, and transformations. You can apply furnishings to a shape by using the Text Effects gallery for quick results. From the Text Effects gallery yous tin apply a built-in combination of three-D furnishings or individual effects to WordArt text. To rapidly meet if you like the result, point to a thumbnail in the Text Furnishings gallery to brandish a live preview (New!) of information technology. If you like it, yous can utilize it. If yous no longer desire to utilise the event, you tin remove it. Only, select the WordArt text, point to the effect type on the Text Effects gallery, and then select the No result blazon pick.

Apply an Event to WordArt Text

  1. Click the WordArt object yous want to modify.

  2. Click the Format tab under Drawing or WordArt Tools.

  3. Click the Text Effects button.

    • For Word, use the Shadow Effects and 3D Furnishings buttons.

  4. Bespeak to one of the following:

    • Shadow to select No Shadow, one of the shadow types (Outer or Inner), or More Shadows.
    • Reflection to select No Reflection or one of the Reflection Variations.
    • Glow to select No Glow, one of the Glow Variations, or More than Glow Colors.
    • Bevel to select No Bevel, one of the bevel variations, or More than 3-D Settings.
    • iii-D Rotation to select No Rotation, one of the rotation types (Parallel, Perspective, or Oblique), or More 3-D Settings.
    • Transform to select No Transform, or one of the transform types (Follow Path or Warp).

  5. Click the effect y'all want to utilize to the selected shape.

Figure 3.34

Modifying WordArt Text Position

You can utilise a number of text effects to your WordArt objects that decide alignment and direction. The effects of some of the adjustments y'all make are more pronounced for certain WordArt styles than others. Some of these effects make the text unreadable for certain styles, so employ these furnishings carefully. Yous can apply effects to a shape by using the Format Shape dialog box for custom results. You can besides apply the free rotate handle (green circumvolve) at the top of the selected text box to rotate your WordArt text.

Alter WordArt Text Management

  1. Right-click the WordArt object you want to change, and and so click Format Shape or Format WordArt.

  2. If necessary, click Text Box in the left pane.

  3. Click the Vertical alignment or Horizontal alignment list arrow, and so select an option: Top, Middle, Bottom, Height Center, Eye Center, or Lesser Center.

  4. Click the Text Direction list arrow, and then select an pick: Horizontal, Rotate all text 90°, Rotate all text 270°, or Stacked.

  5. Click Close.

Effigy iii.35

Rotate WordArt Text

  1. Click the WordArt object you want to change.

  2. Drag the free rotate handle (green circle) to rotate the object in any management you want.

  3. When you lot're done, release the mouse button.

  4. Click outside the object to deselect information technology.

Effigy 3.36

Creating SmartArt Graphics

SmartArt graphics (New!) let y'all to create diagrams that convey processes or relationships. Office provides a broad diverseness of born SmartArt graphic types, including graphical lists, process, cycle, bureaucracy, relationship, matrix, and pyramid. Using born SmartArt graphics makes it like shooting fish in a barrel to create and modify charts without having to create them from scratch. To apace see if you similar a SmartArt graphic layout, point to a thumbnail in the gallery to display a alive preview (New!) of it in the selected shape. If you like information technology, you tin utilize it.

Create a SmartArt Graphic

  1. Click the Insert tab.

  2. Click the SmartArt push.

  3. Timesaver - In a PowerPoint content placeholder, you lot tin click the SmartArt icon to start.

  4. In the left pane, click a category, such as All, List, Process, Wheel, Hierarchy, Human relationship, Matrix, or Pyramid.

  5. In the middle pane, click a SmartArt graphic style type.

  6. Click OK.

  7. The SmartArt graphic appears in the document.

    Figure three.37

    Did Yous Know?

    You can change a SmartArt diagram type. Select the SmartArt graphic, click the Design tab nether SmartArt Tools, click the More listing arrow for Layouts, click More Layout, select a diagram type, then click OK.

    Yous cannot drag text into the Text pane. Although y'all can't drag text into the Text pane, you can re-create and paste text.

    You can create a blank SmartArt graphic. In the Text pane, press Ctrl+A to select all the placeholder text, then press Delete.

  8. Click the Text Pane button, or click the command with two arrows along the left side of the pick to show the Text pane.

  9. Characterization the shapes past doing i of the following:

    • Type text in the [Text] box.

    • You can employ the arrow keys to motility around the Text pane, or employ the Promote or Demote buttons to indent.

    • At the finish of a line, printing Enter to insert a line (shape), or select line text, and and then printing Delete to remove a line (shape).
    • Click a shape, and and so type text straight into the shape.

  10. When you lot're washed, click outside of the SmartArt graphic.

Effigy iii.38

SmartArt Graphic Purposes

Type

Purpose

Listing

Bear witness non-sequential information

Procedure

Testify steps in a process or timeline

Bicycle

Show a continual procedure

Hierarchy

Show a decision tree or create an organization chart

Relationship

Illustrate connections

Matrix

Show how parts chronicle to a whole

Pyramid

Show proportional relationships upward and down

Convert Text to a SmartArt Graphic

  1. In PowerPoint, select the text box with the text y'all want to convert to a SmartArt graphic.

  2. Click the Home tab.

  3. Click the Catechumen to SmartArt Graphic push button.

  4. The gallery displays layouts designed for bulleted lists.

  5. To view the entire listing of layout, click More SmartArt Graphics.

  6. Point to a layout.

  7. A live preview (New!) of the way appears in the current shape.

  8. Click the layout for the SmartArt graphic you want from the gallery to apply it to the selected shape.

Effigy 3.39

Formatting a SmartArt Graphic

If your current SmartArt graphics don't quite convey the message or look yous want, use live preview (New!) to quickly preview layouts in the Quick Styles (New!) and Layout Styles (New!) groups and select the one you desire. If yous but want to change the color, yous tin choose different color schemes using theme colors by using the Change Colour button (New!). If the flow of a SmartArt graphic is non the direction you desire, you can alter the orientation.

Utilise a Quick Mode to a SmartArt Graphic

  1. Click the SmartArt graphic you want to modify.

  2. Click the Pattern tab under SmartArt Tools.

  3. Click the scroll up or downwards pointer, or click the More listing arrow in the Quick Styles group to see additional styles.

  4. Point to a way.

  5. A live preview (New!) of the mode appears in the current shape.

  6. Click the layout for the SmartArt graphic you lot want from the gallery.

Figure iii.40

Change a Smart Graphic Orientation

  1. Click the SmartArt graphic you want to modify.

  2. Click the Blueprint tab nether SmartArt Tools.

  3. Click the Correct to Left push.

  4. The button toggles, so yous tin can click it again to switch back.

Figure 3.41

Change a SmartArt Graphic Layout

  1. Click the SmartArt graphic yous want to modify.

  2. Click the Blueprint tab under SmartArt Tools.

  3. Click the ringlet up or down arrow, or click the More list arrow in the Layout Styles group to see additional styles.

  4. The gallery displays layouts designed for bulleted lists.

  5. To view the unabridged list of diagram layouts, click More Layouts.

  6. Signal to a layout.

  7. A alive preview (New!) of the style appears in the current shape.

  8. Click the layout for the SmartArt graphic y'all desire from the gallery.

  9. If yous opened the entire list of layouts, click OK.

Effigy 3.42

Change a SmartArt Graphic Colors

  1. Click the SmartArt graphic yous want to modify.

  2. Click the Design tab under SmartArt Tools.

  3. Click the Change Colors push button.

  4. The gallery displays the electric current layout with dissimilar theme colors.

  5. Betoken to a style.

  6. A live preview (New!) of the fashion appears in the current shape.

  7. Click the layout for the SmartArt graphic you lot desire from the gallery.

Figure three.43

Modifying a SmartArt Graphic

Later on you create a SmartArt graphic, y'all can add, remove, change, or rearrange shapes to create a custom look. For shapes within a SmartArt graphic, you can alter the shape from the Shape gallery or utilise familiar commands, such as Bring to Forepart, Send to Back, Marshal, Grouping, and Rotate, to create your ain custom SmartArt graphic (New!). If you no longer desire a shape you lot've added, simply select information technology, so press Delete to remove it.

Add together a Shape to a SmartArt Graphic

  1. Select the shape in the SmartArt graphic you lot want to modify.

  2. Click the Pattern tab under SmartArt Tools.

  3. Click the Add Shape button to insert a shape at the end, or click the Add Shape button arrow, and then select the position where you want to insert a shape.

Effigy 3.44

Modify Shapes in a SmartArt Graphic

  1. Select the shapes in the SmartArt graphic you lot want to change.

  2. Click the Format tab under SmartArt Tools.

  3. Click the Change Shape button, and then click a shape.

Effigy 3.45

Did Y'all Know?

You tin can reset a SmartArt graphic back to its original state. Select the SmartArt graphic, click the Design tab for SmartArt Tools, and and so click the Reset Graphic button.

Creating an Arrangement Nautical chart

An organization chart shows the reporting relationships between individuals in an organization. For example, you tin bear witness the relationship between a manager and employees within a visitor. Y'all tin can create an organization chart using a SmartArt graphic (New!) or using Microsoft Organization Chart. A SmartArt graphic organization nautical chart makes it easy to add shapes using the graphic portion or the Text pane.

Create an Arrangement Chart Using a SmartArt Graphic

  1. Click the Insert tab.

  2. Click the SmartArt push button.

  3. In the left pane, click Bureaucracy.

  4. In the eye pane, click a SmartArt organization chart type.

  5. Click OK.

  6. The SmartArt graphic appears with a Text pane to insert text.

    <

    Effigy 3.46

  7. Characterization the shapes past doing one of the following:

    • Type text in the [Text] box.

    • You lot tin can use the arrow keys to move around the Text pane.

    • Click a shape, and and so type text direct into the shape.

  8. To add together shapes from the Text pane, identify the insertion point at the beginning of the text where you want to add a shape, type the text you desire, press Enter, and and then to indent the new shape, press Tab or to promote, printing Shift+Tab.

  9. Yous tin can also click the Add Shape push arrow on the Design tab under SmartArt Tools, and then select the type of shape you want to add.

  10. When you're done, click exterior of the SmartArt graphic.

Figure iii.47

Modifying an Organisation Nautical chart

Like any SmartArt graphic, you lot can add special furnishings—such as soft edges, glows, or 3-D effects, and animation—to an system chart. If your arrangement nautical chart doesn't quite look the manner y'all want, live preview (New!) tin assist yous preview layouts in the Quick Styles (New!) and Layout Styles (New!) groups and select the 1 you desire. If you just desire to alter the colour, you can choose different colour schemes using theme colors by using the Change Colour button (New!).

Change the Layout or Utilise a Quick Manner to an System Chart

  1. Click the SmartArt graphic you desire to modify.

  2. Click the Design tab under SmartArt Tools.

  3. Click the scroll up or down pointer, or click the More listing arrow in the Layouts group or Quick Styles grouping to see additional styles.

  4. The gallery displays different layouts or the current layout with unlike theme colors.

  5. Point to a fashion.

  6. A alive preview (New!) of the mode appears in the current shape.

  7. Click the layout or manner for the SmartArt graphic you want from the gallery.

Figure 3.48

Did You Know?

You can change organization chart lines to dotted lines. Correct-click the line you desire to modify, click Format Object, click Line Style, click Dash blazon, click a style, and and so click Close.

You can change the colors of an arrangement chart. Click the SmartArt graphic you lot want to modify, click the Design tab under SmartArt Tools, click the Modify Colors button, and then click the color theme you want.

Inserting and Creating a Chart

A chart provides a visual, graphical representation of numerical data. Charts add visual interest and useful information represented past lines, bars, pie slices, or other markers. A group of data values from a worksheet row or column of data makes up a data serial. Each data serial has a unique color or blueprint on the chart. Titles on the chart, horizontal (x-centrality), and vertical (y-axis) identify the data. Gridlines are horizontal and vertical lines to help the reader decide information values in a chart. When y'all choose to identify the chart on an existing sheet, rather than on a new canvass, the chart is called an embedded object. You can then resize or motility it just as yous would any graphic object.

Insert and Create a Chart

  1. Select the information you want to utilise to create a chart.

  2. Click the Insert tab.

  3. Use one of the post-obit methods:

    • Basic Chart Types. Click a chart button (Cavalcade, Line, Pie, Bar, Area, Scatter, Other Charts) in the Charts group, and then click the chart type y'all want.
    • All Nautical chart Types. Click the Charts Dialog Box Launcher, click a category in the left pane, click a chart, and so click OK.

    • A chart appears on the document as an embedded nautical chart.

Figure 3.49

Did Y'all Know?

Part uses Excel to embed a chart. Role programs now use Microsoft Excel (New!) to embed and display a nautical chart instead of Microsoft Graph.

Changing a Chart Type

Your chart is what your audience sees, so brand sure to accept reward of Office's pre-built nautical chart layouts and styles (New!) to brand the nautical chart appealing and visually informative. First past choosing the chart type that is best suited for presenting your data. There are a wide variety nautical chart types, available in 2-D and three-D formats, from which to choose. For each chart type, you tin select a predefined chart layout and style to apply the formatting you want. If y'all want to format your chart beyond the provided formats, you can customize a chart. Save your customized settings so that you tin apply that chart formatting to whatsoever chart y'all create. You tin change the chart type for the entire chart, or you tin change the chart type for a selected data serial to create a combination chart.

Change a Chart Type for an Entire Chart

  1. Select the nautical chart you want to change.

  2. Click the Design tab nether Chart Tools.

  3. Click the Alter Chart Type push.

  4. Figure 3.fifty

  5. Click the chart blazon you lot want.

  6. Click OK.

Effigy iii.51

Did You Know?

You can reset chart formatting. Click the chart you want to reset, click the Format tab under Chart Tools, and then click the Reset to Match Style button.

Yous can delete a chart. Click the chart object, and and then press Delete.

Changing a Chart Layout and Mode

Office'south pre-built chart layouts and styles (New!) can make your chart more appealing and visually informative. Start by choosing the chart blazon that is best suited for presenting your data. There are a broad variety chart types, bachelor in two-D and 3-D formats, from which to cull. For each nautical chart type, you lot can select a predefined chart layout and fashion to apply the formatting you desire. If you desire to format your chart beyond the provided formats, you can customize a chart. Save your customized settings so that you can apply that chart formatting to any chart you create.

Change a Chart Layout or Style

  1. Select the nautical chart you lot desire to change.

  2. Click the Design tab under Chart Tools.

  3. To change the nautical chart layout, click the coil up or down arrow, or click the More list pointer in the Chart Layouts group, and and then click the layout you want.

  4. To alter the chart style, click the gyre upward or downwardly arrow, or click the More list arrow in the Nautical chart Styles grouping, and then click the chart style you want.

Effigy 3.52

Changing Chart Titles

The layout of a nautical chart typically comes with a chart title, axis titles, and a fable. Still, you can also include other elements, such as information labels, and a data tabular array. You can bear witness, hibernate, or change the positions of these elements to achieve the look you want. The nautical chart title typically appears at the top of the chart. Nevertheless, you lot can change the title position to appear as an overlap text object on top of the chart. When you position the chart title as an overlay, the chart is resized to the maximum allowable size. In the same way, you can as well reposition horizontal and vertical centrality titles to achieve the all-time fit in a chart. If y'all want a more custom wait, you can prepare individual options using the Format dialog box.

Change Chart Title

  1. Select the chart you want to modify.

  2. Click the Layout tab nether Nautical chart Tools.

  3. Click Chart Titles push, and then click one of the following:

    • None to hide the chart title.
    • Centered Overlay Title to insert a title on the chart without resizing it.
    • To a higher place Nautical chart to position the chart championship at the peak of the chart and resize it.
    • More Title Options to prepare custom chart title options.

  4. Double-click the text box to place the insertion point, and and so modify the text.

Figure 3.53

Did You Know?

You tin link a chart or axis title to a worksheet jail cell. On the chart, click the chart or axis title you desire to link, click in the formula bar, type equal sign (=), select the worksheet cell that contains the data or text yous want to display in the chart, and then press Enter.

Changing Chart Labels

A legend is a set of text labels that helps the reader connect the colors and patterns in a chart with the data they correspond. Legend text is derived from the information series plotted inside a nautical chart. You lot can rename an item within a legend by irresolute the text in the data series. If the legend chart location doesn't work with the chart type, you tin can reposition the legend at the right, left, top or lesser of the chart or overlay the fable on superlative of the chart on the right or left side. Data labels show information values in the chart to go far easier for the reader to encounter, while a Data table shows the data values in an associated table side by side to the nautical chart. If y'all want a customized look, you lot can set private options using the Format dialog box.

Modify the Chart Legend

  1. Select the chart y'all want to modify.

  2. Click the Layout tab nether Chart Tools.

  3. Click the Legend button, and and so click one of the following:

    • None to hide the legend.
    • Show Fable at Right to display and align the legend on the right.
    • Show Legend at Superlative to display and align the legend at the elevation.
    • Testify Fable at Left to display and align the legend on the left.
    • Evidence Legend at Bottom to display and align the legend at the bottom.
    • Overlay Legend at Correct to position the fable on the chart on the right.
    • Overlay Legend at Left to position the legend on the nautical chart on the left.
    • More Fable Options to gear up custom legend options.

  4. Figure 3.54

Formatting Line and Bar Charts

If you lot're using a line or bar chart, you tin add together trendlines, series lines, driblet lines, high-low lines, upward/downward confined, or error confined with unlike options to make the chart easier to read. Trendlines are graphical representations of trends in data that yous can use to analyze problems of prediction. For example, you can add a trendline to forecast a trend toward rising acquirement. Series lines connect data series in 2-D stacked bar and column charts. Drib lines extend a data point to a category in a line or area chart, which makes it easy to run across where data markers brainstorm and end. Loftier-low lines display the highest to the lowest value in each category in 2-D charts. Stock charts are examples of high-low lines and up/downward bars. Error confined testify potential mistake amounts graphically relative to each data marking in a data serial. Error bars are usually used in statistical or scientific data.

Format Line and Bar Charts

  1. Select the line or bar chart you want to modify.

  2. Click the Layout tab under Chart Tools.

  3. In the Assay group, click any of the following:

    • Trendline to remove or add different types of trendlines: Linear, Exponential, Linear Forecast, and Two Period Moving Boilerplate.
    • Lines to hibernate Drib Lines, High-Low Lines or Series Lines, or show series lines on a ii-D stacked Bar/Column Pie or Pie or Bar of Pie chart.
    • Upwardly/Down Bars to hide Up/Downwards Bars, or bear witness Up/Down Bars on a line chart.
    • Fault Confined to hide error bars or show fault bars with using Standard Error, Percentage, or Standard Deviation.

Figure 3.55

Editing Nautical chart Data

Y'all can edit chart information in a worksheet one prison cell at a fourth dimension, or you can manipulate a range of data. If you lot're not sure what information to modify to get the results y'all want, use the Edit Information Source dialog box to assist yous. Y'all tin can piece of work with data ranges by serial, either Legend or Horizontal. The Legend series is the data range displayed on the axis with the legend, while the Horizontal series is the data range displayed on the other axis. Utilise the Collapse Dialog push button to temporarily minimize the dialog to select the data range y'all want. After you select your data, click the Expand Dialog button to return back to the dialog box.

Edit the Data Source

  1. Click the chart you want to modify.

  2. Click the Design tab under Chart Tools.

  3. Click the Select Data button on the Design tab under Nautical chart Tools.

  4. Effigy 3.56

  5. In the Select Data Source dialog box, utilise any of the following:

    • Chart data range. Displays the data range of the plotted nautical chart.
    • Switch Row/Column. Click to switch plotting the data serial from rows or columns.
    • Add. Click to add together a new Legend data series to the chart.
    • Edit. Click to make changes to a Legend or Horizontal series.
    • Remove. Click to remove the selected Fable information series.
    • Motility Up and Move Downwards. Click to move a Legend data series up or down in the list.
    • Hidden and Empty Cells. Click to plot hidden data and determine what to exercise with empty cells.

  6. Click OK.

Figure three.57

Saving a Nautical chart Template

A chart template file (.crtx) (New!) saves all the customization yous made to a chart for use in other documents. You tin can save any chart in a document equally a chart template file and use information technology to form the basis of your adjacent document chart, which is useful for standard visitor fiscal reporting. Although you tin store your template anywhere you want, you may find it handy to store it in the Templates/Charts binder that Microsoft Office uses to store its templates. If yous shop your design templates in the Templates/Charts folder, those templates appear every bit options when yous insert or change a chart type using My Templates (New!). When you lot create a new chart or want to modify the chart type of an existing chart, you lot can utilize a chart template instead of re-creating it.

Create a Custom Chart Template

  1. Click the chart you lot desire to save as a template.

  2. Click the Design tab under Nautical chart Tools.

  3. Click the Save As Template button.

  4. Figure three.58

  5. Make sure the Charts binder appears in the Save in box.

  6. Microsoft Office templates are typically stored in the following location:

    Windows Vista. C:/Users/your proper noun/AppData/Microsoft /Roaming/Templates/Charts

    Windows XP. C:/Documents and Settings/your name/Awarding Data/Microsoft/Templates/Charts

  7. Type a proper name for the chart template.

  8. Click Salve.

Figure 3.59

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